ACCEPTABLE USE

1.1

Non compliance of IT Policies is considered misconduct or serious misconduct.

1.2

Computer systems including internet and email use will be monitored by The Fake Chicken Company.

1.3

Staff must sign the Employee Acceptance Form.

ACCESS CONTROL

2.1

Users are only authorised to access information and systems that they have been granted privileges for.  Any other access in considered unauthorised.

2.2

Personal Digital Assistants (PDAs),  mobile  computers,  laptops,  handheld devices,  USB drives, CF Cards, mobile phones, modems or any other device must not be connected to The Fake Chicken Company’s computers or networks unless these have been authorised by the IT Manager.

3.1

ANTI VIRUS

3.1

Computers connecting to The Fake Chicken Company's computer systems or networks must have anti-virus installed and be updated regularly.

3.2

Do not write, generate, compile, copy, collect, transmit, execute, or attempt to introduce any computer code to any system or computer without the permission of the IT Manager.

3.3

If you receive a file from an external source (including email) it must be scanned by an anti-virus program.

3.4

If you think you have a virus, call the Information Systems Helpdesk for help.  Don’t try to get rid of it yourself.

3.5

Do not download software, code or scripts from the internet.  This includes smiley faces, banners, animated gifs, ads, pictures and any other object which may have malicious code embedded within it.  This also includes movies and music.

Users of computer systems and networks must promptly notify management of all conditions that could lead to a disruption of business activities.

5.

COMPUTER AND COMMUNICATIONS EQUIPMENT

5.1

Computer systems, mobile phones and networks must not be used to harass, discriminate against or victimise any other person or for illegal or unethical purposes.

5.2

Computer equipment, mobile phones and portable devices must not be lent to anyone - even your family and care must be taken to protect it from loss or damage.

5.3

Computer equipment, mobile phones and portable devices must not be modified in any way.

5.4

Your use of computer equipment, mobile phones and portable devices may be monitored.  The Fake Chicken Company reserves the right to conduct equipment inspections from time to time and without notice.

5.5

You are not permitted to load games, freeware or software applications onto your computer equipment.  All software must be loaded by the Information Systems Helpdesk and be approved for corporate use.  If you have a business cell phone, this includes downloading ring tones.

5.6

Computer  systems, communications  equipment  and  networks are to be used for business purposes in the course of normal operations.

5.7

Devices connecting remotely to The Fake Chicken Company's computer systems and networks must be configured with a firewall, secure authentication and have an anti-virus system which updates automatically.  This will be installed by the Information Systems Helpdesk.

6.

CYBER CRIME AND SECURITY

6.1

Users must promptly inform the IT Manager about suspected information security problems and follow the correct procedure for remedial actions as instructed.  This is important in case evidence has to be preserved.

7.

E-COMMERCE

7.1

Do not publish The Fake Chicken Company information on any webserver which enables it to be accessed via the internet unless this has been approved for public dissemination.

7.2

Transactions conducted over the internet must comply with the provisions of the Electronic Transaction Act 2002 and meet financial audit trail requirements.

7.3

Online business connections must be approved by the IT Manager.

8.

EMAIL

8.1

Email is predominantly for business use only.  Do not use the email system to SPAM others or to transmit objectionable material.

8.2

Delete any mail message or attachment without opening if it has not been received from a trusted source.

9.

ENCRYPTION

9.1

Encryption must be used to encode data where the risk of loss through theft or interception is high, where there is the potential for a major security breach should that data get into the hands of unauthorised persons and where the loss of the data would have a major impact on The Fake Chicken Company's business.  If you think your data should be encrypted, discuss this with the IT Manager.

10.

INFORMATION MANAGEMENT

10.1

Data  and information created,  manipulated,  saved, transmitted or archived on the corporate systems of The Fake Chicken Company remains the property of The Fake Chicken Company.  The only exception is software or systems which have a "licence to use" rather than confer ownership.

10.2

Data  and information stored  on  laptops  must  be  backed up and  copied  to  the corporate network regularly so that it is not lost if the equipment is stolen or damaged.

10.3

Users must not read, modify, delete or copy a file belonging to another user without first obtaining the permission of the owner of the information.

10.4

The Fake Chicken Company information must be stored on corporate networks where it can be backed up daily.

10.5

Staff must take care not to divulge corporate information which may be sensitive, confidential or not meant for public knowledge.

10.6

Users  must  be aware of the legal implications of copyright, prior use, intellectual property rights and privacy legislation.

10.7

Passwords are not permitted on individual documents or folders stored in corporate networks.

10.8

Disclaimers must be used on all information provided to external parties where appropriate.

11.

INTERNET

11.1

The  internet  is  for business use.  The internet is not to be used for accessing personal email accounts, for internet shopping, gambling, playing games or for illegal or illicit purposes.

11.2

Users  of  the  internet  are  not  permitted  to  visit,  interact  with, or download content from websites that in any way  promote pornography,  are sex orientated, debase or defile or discriminate, are overtly militant or political or offer any other content that may cause offence to anyone in any way.

11.3

Users  are not permitted to download software, freeware, games, applications, movies, music, pictures or any other content from the internet.

11.4

Users  are  not  permitted  to  create their  own connections  to  the internet.  Access to the internet is only permitted using corporate systems which have been configured securely.

11.5

You are not permitted to access your webmail accounts (hotmail, xtra etc) using The Fake Chicken Company systems, access social networking sites, chat rooms, instant messenger etc without prior authorisation of the IT Manager.

12.

PASSWORD

12.1

Always use a password that is hard to crack by including capital letters, numbers and funny characters.  It must not be a word that can be found in the dictionary or a name.

12.2

Never disclose your password to anyone.

12.3

Don't write your passwords down.

12.4

Never use the "remember password" option on applications such as email or the internet.

13.

PHYSICAL SECURITY

13.1

Computer equipment left unattended for short periods must be protected by a screen saver with password.

13.2

If you leave your desk for more than an hour and at the end of every day, log off.

13.3

Questions   strangers  in the office.  Visitors must be accompanied by a staff member.  Get reception to check any authorisation letter produced by a stranger to confirm they are genuine.

13.4

When  rooms are  unoccupied,  lock  windows  and  doors  and  lock  away any confidential or sensitive information.

14.

LAPTOPS

14.1

Always keep your laptop with you and ensure that no one can view the screen while you have files open.  This is especially important on planes and at airports and while at conferences or other public places.  Laptops are targets for thieves.

14.2

Treat your laptop with  care.  Keep liquids well away from it.  Don't touch the screen.  Don't drop it or submit it to extreme hot or cold temperatures.

14.3

Do not load any  extra software onto your laptop and connect it  to  the  The Fake Chicken Company  network regularly to ensure that the anti-virus is kept up to date.  Ensure that the laptop has a personal firewall installed and enabled.

14.4

Your  laptop  must be protected by a username and password and may also require additional security if the information contained within it is especially sensitive.

14.5

Transfer  files  from your laptop to the corporate system regularly.  Information should not be saved on the laptop permanently.

14.6

Never lend your laptop to anyone.